Pattaya H3

PH3 Mis-Management Meeting
Minutes of Meeting - Wednesday, November 6th 2019

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Attendence:  The Wizard, Liberace, Wank-King's Wanker, Ball Ringer, VV, Unstable Load, Flatulence, Arse von Hole, Testicles, Turd Burglar, Sir Free Willy, No More Cum

Recorded by:  The Wizard

Minutes of Meeting

  • Apologies:   Sour Kraut Bone Collector
  • Previous Minutes:   Read and approved. No matters arising.
  • Bookie Report:   A deficit of 24,000 baht was recorded for the month, however this was budgeted for and thus is not a concern (expense of Beach Social, Beer truck insurance, purchase of stock for rags). Attendances remain very good, averaging 4 more than last year. High beer consumption is something of a concern and a discussion about the duration and composition of the circle followed - there are currently logistical problems with starting the circle at the appropriate time and efforts should be made to ensure that the circle does not needlessly over run.
  • Webmaster Report:   WKW reported that an exceptionally busy month meant that he had made little progress with the development of the database.
  • Brew Master Report:   VV had nothing of note to bring to the table. Unstable Load reported that he had serious concerns regarding members abusing the current system of beer collection from the coolers, feeling sure that more than one member is concealing beers in their bags. After a discussion the committee decided that with immediate effect beer police should be stationed at the coolers to ensure members take only one drink, which must be opened before leaving the beer truck. Unstable Load and Arse von Hole to adopt the role of beer police for the next run and subsequently, Unstable Load to accept responsibility for appointing beer police on a run by run basis. This will be announced in the next circle.
  • Hare Raiser Report:   SFW reported only one slot available for hares, 6 Jan. TW asked SFW if he could remind hares over the next few months of the importance of runs not being excessively long at this time of year.
  • Rags Report:   In the absence of SKBC a stock report was submitted; there are no concerns at this time.
  • On-on Bars Report:   Everything is going well, with exceedingly high turn outs recently (50 for last Monday at I- Rovers). There was some concern about members behaviour with regarding collecting free food when it is served. Members should be reminded not to collect extra servings until everyone has had a chance for their first serving.
  • Special Runs:
    • Nothing in November
    • Belgian Run on Dec 9th. VV requested approval for a shirt design for this run which was given.
  • Other Business:
    • Special Run Shirts: following on from last months meeting the discussion resumed regarding special run shirt being made available for pre order at cost price and a small number of the shirts to made available for rags to be sold on or after the day. Without detailed info from SKBC the impact this practice has had on Rags sales in undetermined, so unfortunately a decision for the long term has been deferred until next month when we should have the info available. In the short term, VV was given permission to proceed with his Belgian Run shirt under this current arrangement with the Rags taking 5 shirts for after sales.
    • VV is holding a Swamp Rat run on Nov 9th and will rent the beer truck for the day under usual conditions.
    • Flatulence requested Dark Full Moon wine be provided on the beer truck. VV will determine the feasibility of this over the next few weeks.
    • TW thanked everyone for their attendance and contributions to the meeting.
  • New Business:
    • No New Business

Meeting closed and looking forward for another great month of hashing.

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   Pattaya H3

PH3 Mis-Management Meeting
Minutes of Meeting - Wednesday, October 9th 2019

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Attendence:  The Wizard, Liberace, Wank-King's Wanker, Emperor Airhead, Ball Ringer, VV, Sour Kraut Bone Collector, French Kiss, Unstable Load, Sauce for the Goose, Cannonball, Flatulence, Homebrew, Velcro Dick, Stupid Kraut Kunt

Recorded by:  The Wizard

Minutes of Meeting

  • Apologies:   Sir Free Willy
  • Previous Minutes:   Read and approved. No matters arising.
  • Bookie Report:   A 12,000 baht loss for the month was accounted for by purchases for rags and the expense of the Beach Social. However over the year we are still ahead of the budget forecast. Sign ups for the month averaged 67 for the month and 79 for the year which is 4 higher than last year.
  • Webmaster Report:   Good progress is being made with the database, but this is at the expense of progress with the website. Little else to report.
  • Brew Master Report:   The beer truck’s insurance is due for renewal this month, other than that there were no issues reported.
  • Hare Raiser Report:   There is only one run still available for hares until the end of December. It was noted that SKBC is set to hare twice in one month, this has been accepted due to late changes in the hareline as hares have pulled out of runs.
  • Rags Report:   Stock levels are good and we have taken possession of new coolers. A shirt for the Octoberfest Run was approved and also one specifically for the hares.; Unstable Load also stated that he had a shirt for The Battle of Hastings run; this design had previously been approved, however plans to sell this and the Octoberfest shirt at cost price for pre order, full price on the day and afterwards, led to a discussion on how this, now usual practice could be affecting rags sales. It was decided that this would be given full consideration at the next meeting.
  • On-on Bars Report:   TQ will be added back to the rota from November.
  • Special Runs:
    • A request to change the On On bar for the Octoberfest Run (Lucky Love, Soi 6) was considered and approved as a one off. We as an organisation are eager to show loyalty to our regular bars who treat us well. It was agreed that any further requests to change On On bars should be given in good time, as per requests for sponsorship.
    • A late change in Hares for the Halloween run was discussed. We will still run a fancy dress competition with 4 prizes available (to be procured by TW) and there is an expectation of some extras to be provided on the day.
  • Other Business:
    • 2020 Calendar: all dates for Special Runs were agreed, although there appeared to be an error in the sequencing of run numbers on the online calendar. WKW will investigate. In addition it was agreed in principle to mark our 1900th Run and that it should be a stand alone event, ie not shared with another special run.
    • Loy Krathong: the festival and run date are the same this year. Ball Ringer enquired as to whether this year’s A site would be near water so that attendees could also participate in traditional celebrations. TW said that he would speak to the hares about this (Edit: shortly after the end of this meeting the lead hare on Nov 11 was made aware of this request).
    • Sign ups: Sauce for the Goose will be leaving Pattaya in a few weeks and Flatulence is going to take over assisting with sign ups in her place. Both were thanked for their willingness to help.
    • Everyone was thanked for their attendance and contributions to the meeting.
  • New Business:
    • No New Business

Meeting closed and looking forward for another great month of hashing.

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   Pattaya H3

PH3 Mis-Management Meeting
Minutes of Meeting - Wednesday, September 4th 2019

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Attendence:  The Wizard, Liberace, VV, Wank King’s Wanker, Unstable Load, Sour Kraut Bone Collector, French Kiss, Ball Ringer, Sperm Polluter, Dirt Looney, Jackal, Ging Gang Gooolies

Recorded by:  The Wizard

Minutes of Meeting

  • Apologies:   nil
  • Previous Minutes:   Read and approved.
  • Bookie Report:   The average number of sign ups for the month was 66, for the year to date, 81, which is 4 up on last year. Another small profit was recorded for the month and the club’s financial health is very good.
  • Webmaster Report:   Wank King’s Wanker reported encouraging progress over the recent period and explained in some depth issues regarding the work on the database. His workload has been reduced lately due to assistance received from Dirt Looney who has been managing run photos.
  • Brew Master Report:   VV had no issues or concerns to report. He stated that the recent problem of a certain few members abusing the ‘One beer for the road’ was not in evidence this month. We will continue to monitor the situation.
  • Hare Raiser Report:   In the absence of Sir Free Willy, WKW provided an update. Only one free date in November, the 11th, is open; this is traditionally the Loy Krathong Run. A request of sponsorship of 5,000 baht was made and approved in respect of the Octoberfest Run. The Belgian Run in December to be brought forward by one week in December.
  • Rags Report:   Sour Kraut Bone Collector reported that stock of male shirts in sizes S and XL were low, he will order new stock asap. WKW reported on behalf of SFW that he had ordered 50 coolers of various styles, having been asked to assist with sourcing these items last month. It was confirmed that the cotton ‘award shirts’ that were recovered from House Screen earlier in the year are to be offered as an option to award winners.
  • On-on Bars Report:   Attendances are good and there were no issues reported.
  • Special Runs:
    • Sperm Polluter made a request for sponsorship for a Halloween Run, an offer of up to 5,000 baht was approved.
    • Unstable Load made a suggestion that to reflect the multi-national nature of the Battle of Hastings (upcoming run) that all the committee be involved in this run, with also the possibility of producing a limited number of commemorative shirts. He will provide further concrete plans to members of the committee next week.
  • Other Business:
    • WKW reported that after a suggestion last month that hashers should be recognised for bringing virgins to the runs that monitoring these numbers would prove problematic, thus it was decided to hold this issue in abeyance until such time as the database is fully updated.
    • Dirt Looney asked whether further consideration had been given to purchasing a new camera for the use of hash flash as the current camera is failing in some of its operations. TW will report back to the committee with suitable replacements.
    • VV told us that it was necessary for him to introduce a small increase to the price of the sandwiches that he supplies. This increase of 10 baht is the first increase for 6 years and only necessary due to the fact that his regular supplier of bread has closed down and he now has to pay more for his bread.
    • Unstable Load enquired as to the protocol for awards for exceptional achievements, such as Emperor Airhead’s 1500th run. It was affirmed that it is normal for a special award to be made in conjunction with the run shirt.
    • Liberace asked the committee how long he was expected to keep old receipts and redundant paperwork for, as after 7 years in the role he still retained everything. It was agreed that anything over 2 years old could be safely disposed of.
    • Ball Ringer led a discussion on an apparent trend of there being an increased number of hares for each run. It was agreed that at this stage it is not a major concern for the club at this time, however the situation was worth monitoring.
    • TW reported that the ‘Beer Police’ had concerns about ‘one for the road’ being abused by a very small number of individuals and had sought approval to open all beers being dispersed at the end of the circle. It was decided that efforts would be made to challenge individuals rather than compromise everyone at the end of the circle. If there has been no significant progress in this matter then it will be revisited at next month’s meeting.
    • TW proposed that a second beach social for the year be organised, as we are doing well financially and would like to ‘give back’ to the members who have supported us through the last 6 months. This was agreed upon and a date set for Weds 2 October. VV anticipated some logistical problems from his perspective but was assure of as much support as would be required.
    • TW thanked everyone for their attendance and contributions to another productive meeting.
  • New Business:
    • VV requested that the beer truck be loaned out under the usual conditions to Sperm Polluter and Unstable Load for use on the next Monkey Run. This was approved.
    • Dirt Looney agreed to drive the beer truck in the forthcoming absence of SKBC (whose truck will be driven by VV). VV also requested that when necessary members of the MM committee assist with the erection of the gazebos.
    • WKW reminded the committee that the calendar for 2020 would need to approved at the next MMM.
    • DL asked whether greater importance could be given to keeping the ‘In Memoriam’ page on the website up to date. WKW agreed to this.
    • The Wizard made a recommendation for a new camera for the club and provided details and costing. Liberace asked for an opportunity to take a detailed look at the info after the meeting.
    • TW suggested that the usual conditions should prevail for sign ups for the forthcoming beach social (Oct 2nd). This was agreed and Ball Ringer agreed to assist Liberace with sign ups on the day. It was also agreed that a driver (possibly one of the regular baht bus drivers) be employed to drive the beer truck on this occasion so that VV can fully enjoy himself too.
    • TW thanked everyone for their attendance and contribution to another constructive meeting.

Meeting closed and looking forward for another great month of hashing.

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